Gardeners Coulsdon Modern Slavery Statement

This Modern Slavery Statement sets out the steps Gardeners Coulsdon has taken, and continues to take, to prevent modern slavery and human trafficking within our operations and supply chains. We are committed to conducting our business ethically and with integrity, ensuring that fundamental human rights are upheld in all areas of our work.

Our Commitment and Zero-Tolerance Policy

Gardeners Coulsdon has a strict zero-tolerance policy towards all forms of modern slavery, human trafficking, forced labour, debt bondage, and child labour. We will not knowingly engage with, or support, any organisation or individual involved in such practices. This commitment applies to every aspect of our business, including direct employment, subcontracted work, and the sourcing of products, tools, and materials used in our gardening and landscaping services.

All employees, contractors, and suppliers are expected to share this commitment. Any breach or suspected breach of this policy is treated as a serious matter that may result in the termination of contracts or working relationships, as well as being reported to the relevant authorities where appropriate.

Supply Chain Standards and Due Diligence

Our supply chain includes suppliers of plants, gardening equipment, tools, uniforms, and other materials required to deliver our services. We aim to work only with reputable suppliers who can demonstrate that they operate ethically and in compliance with applicable labour laws.

We communicate our expectations clearly to suppliers and require them to uphold standards that prohibit forced or compulsory labour, ensure fair working conditions, and protect workers from exploitation. Where possible, we seek evidence of supplier policies and procedures that address modern slavery, and we give preference to partners that can show a demonstrable commitment to ethical sourcing.

Supplier Audits and Monitoring

Gardeners Coulsdon undertakes proportionate and risk-based monitoring of suppliers. Where modern slavery risks are considered higher, we may conduct more detailed assessments or request additional documentation and assurances from suppliers. This can include reviewing policies, staff training records, and information about recruitment practices and working conditions.

We reserve the right to carry out audits or site visits, either directly or through competent third parties, to verify compliance with our standards. If a supplier is unable or unwilling to meet our expectations, or if we identify clear evidence of exploitation, we will take appropriate action, which may include corrective action plans, suspension of orders, or termination of the business relationship.

Reporting Channels and Whistleblowing

Gardeners Coulsdon encourages an open culture in which concerns about malpractice or wrongdoing can be raised without fear of retaliation. Employees, contractors, and other stakeholders are encouraged to report any suspicion of modern slavery or unethical labour practices within our operations or supply chains.

Reports may be made to line managers, senior management, or through any internal reporting mechanisms we make available from time to time. Concerns will be treated seriously, handled sensitively, and investigated promptly. We will not tolerate any form of victimisation against individuals who raise concerns in good faith, and we will take steps to protect their confidentiality as far as is reasonably possible.

Training and Awareness

We are committed to raising awareness of modern slavery among our staff and key suppliers. Where appropriate, we provide guidance on recognising warning signs of exploitation, responsible sourcing practices, and the correct procedures for reporting concerns.

By improving understanding of modern slavery risks, we aim to empower our team members to play an active role in safeguarding vulnerable workers and upholding the integrity of our supply chains.

Annual Review and Continuous Improvement

This Modern Slavery Statement is reviewed annually by Gardeners Coulsdon. As part of this review, we assess any changes in our operations, supply chains, and risk profile, and we consider feedback from employees, suppliers, and other stakeholders.

We are committed to continuous improvement and will update our policies, procedures, and training as needed to strengthen our approach to preventing modern slavery. Where lessons are learned, we will incorporate them into our practices to ensure that our zero-tolerance stance remains effective and credible.

This Statement reflects the position of Gardeners Coulsdon at the date of publication and applies to all areas of our business.